S39 Search for Incomplete File – Criteria

Purposes:

This screen will allow the MIMS user to find an incomplete (Registration) MEP file in MIMS. MIMS can retrieve a single MEP file record that matches the criteria entered or can search for all matching records to match the entered criteria and display a results list. The MIMS user can then select the MEP file from the Result List.

Prerequisites:

1. MEP user must have applicable security authorization.

The following groups have access to this panel:

· Collection Agent (RGPU)

· ISO Support Agents

· Registration Agents

· Supervisors / Team Leads (Registration)

· Systems Administrators

Navigation:

Registration à Search

Screens

S39 – Search for Incomplete File – Criteria

S47 – Result List

Helpful Hints:

· When entering a MEP File Number preceding ‘zeros’ are not required (i.e: for MEP File Number 0000-111, enter as 111).

· Hyphenating is not required and will result in an error message if used in the MEP File Number (1002-142 enter as 1002142).

· Search criteria are not case sensitive. i.e. uppercase, lower case or a combination of case can be used in fields.

· A maximum of 200 files can be displayed on the Result List.

· If ‘Active’ or ‘Closed’ status is selected and the file is found MIMS will default to S61 Maintain MEP File.

Procedure:

1. Begin by selecting Registration Tab. (Defaults to S39 Search for Incomplete File – Criteria)

2. If MEP file number appears in the “File Number” field delete before proceeding.

3. Enter a MEP File Number in the “File Number” field and click the search button. If a file is found it will open screen S50 Activation Wizard Maintain File Status.

4. If the MEP file number is unknown, enter information in one or more of the other fields and click the search button. The more criteria entered the narrower the search will be. The Results List will be displayed.

5. “Sort Criteria” can be chosen when a wider criteria search is being requested to sort the large number of files that will likely be found.

6. If only one file exists for the criteria entered, S50 Activation Wizard Maintain File Status will automatically be displayed.

7. Select a MEP file from the Results List by clicking the File Number hyperlink, which will take the users to screen S50 Activation Wizard Maintain File Status.

6. To clear the previous information and re-enter your search criteria, click the reset button.

Screen Label	Description/Instructions
File Information
MEP File Number	Enter the specific MEP File Number and click the ‘Search’ button. Hyphenating is not required and will result in an error message if used in the MEP File Number (1002-142 enter as 1002142). If a file is found it will open screen S50 Activation Wizard Maintain File Status
File Status	Incomplete is the default status. If ‘Active’ or ‘Closed’ is selected the incomplete file will not be found.
Court File Number	Enter a Court File Number. (Not Mandatory)
Party Information
Party Number	Enter a Party Number. This will search for all MEP Files with this party number .
Party Role:	Select Creditor, Debtor, Dependent or Primary Creditor from the drop down box. A party number must also be entered to search by party role.
Party Type – Individual
Last Name	Use the drop down box to select “Exact” or “Starts With” to enter last name. The search will look for a match where the name entered has a party file role. A minimum of 2 characters must be entered to search with “Starts With”. Input length up to 50 characters.
First name	Use the drop down box to select “Exact” or “Starts with” to enter first name. Must be used in conjunction with last name. Input length up to 50 characters.
Middle Name	Use the drop down box to select “Exact” or “Starts with” to enter middle name. Must be used in conjunction with last name. Input length up to 50 characters.
Birth Date	Enter the birth date using the following format '‘YYYYMMDD’, where Y = Year, M = Month and D = Day. Must be used in conjunction with last name.
:	Select from the drop down box one of the Identifiers options and then enter the corresponding information for that identifier. MIMS will automatically add dashes between numeric characters for SIN, PHN, and AB client MVID. The MIMS user must enter other identifiers exactly as were originally entered to MIMS.
Sort Criteria
Sort Order	Select the preferred sort order from the drop down box. Can be sorted by debtor name, primary creditor or file status. The result list screen will be sorted by the selected sort criteria. Sort result display default is ‘Debtor Name’.
	Click the ‘Search’ button after entering one or more search criteria to execute the file search.
	Resets screen back to most recently used default.

Possible Error Messages/System Warnings:

ID	Error Message Description	Action
290	The value entered for MEP File Number is not a valid number.	Confirm MEP file number and re-enter a valid MEP file number.
291	The value entered for Court File Number is not a valid number.	Confirm file number and re-enter a valid Court File Number.
292	The value entered for Party Number is not a valid number.	Confirm party number and re-enter a valid Party Number.
293	The value entered for the Birth Date is not a valid date.	Expected format is ‘YYYYMMDD’. Where YYYY = 4 digit year, MM = 2 digit month and DD = 2 digit day.
294	Party Role must be used in conjunction with Party Number.	Enter a party number.
295	Result sets are limited to the first 200 files.	Refine your search criteria to narrow the search.
296	First Name must be used in conjunction with Last Name.	Enter a last name.
297	Middle Name must be used in conjunction with Last Name.	Enter a last name.
298	Birth Date must be used in conjunction with Last Name.	Enter a last name.
300	No MEP Files found matching the criteria entered.	Refine criteria. Ensure correct
332	Last Name must have a minimum of 2 characters	Enter more characters.
531	File Status must be used in conjunction with another search criteria.	Enter more search criteria.

Table of Contents Glossary